Integrated office support across admin, contracts, HR and finance
What you delegate to Bizcom
One service that covers your entire back-office
- Expertise
- Integrity
- Client-First
- Efficiency
Service catalogue – what Bizcom does for you
Administration & records (Group A)
A1 – Record management & filing
Organising and maintaining original documents, classification by type, period or entity. Excludes: legal content review.
A2 – Letters & notices (template-based)
Drafting formal letters/notices strictly using pre-approved templates and formatting standards. Excludes: legal drafting and professional opinions.
A3 – Provide documents to other departments
Provide management records to relevant departments. Excludes: acting as legal representative in discussions.
Contracts & payment follow-up (Group C)
C1 – Contract template sourcing
Record deadlines, track deadlines, and remind about renewals/terminations. Excludes: negotiations, legal.
C2 – Contract tracking & reminders
Record deadlines, track deadlines, and remind about renewals/terminations. Excludes: negotiations, legal.
C3 – Manage Contract Issuance & Archiving
Managing contract number, issue log, keep a copy of the signature.
HR administration (Group H)
H1 – Collecting and summarizing attendance
Extract data from the timekeeping system. Standardize timesheets. Excludes: deciding on payroll policies related to timekeeping.
H2 – Leave tracking
Record approved leave applications, track leave balance according to laws and company regulations. Excludes: making leave approval decisions
H3 – OT data consolidation
Collect OT data from internal workflow and prepare OT reports for payroll team. Excludes: OT time management, OT approval, OT payment
H4/H5 – Reminder of labor contract and probation period. Onboarding/Offboarding
Expiration tracking, form support. Administrative procedures for Onboarding/Offboarding
Preparing financial data (Group F)
F1 – E-invoice data entry
Enter data into electronic invoicing software for approval by responsible and authorized persons.
F2 – Input online banking data
Enter data into the online banking transaction system for approval by responsible and authorized persons.
Optional Add-ons
Flexible service on demand
Flexible engagement models
Bizcom aligns the office service with your operating model – from lean start-ups needing a basic backbone to more mature organisations requiring structured support for multiple entities.
Monthly office operations package
For ongoing support across administration, contracts, HR and finance.
- Fixed scope and frequency agreed per month
- Single point of contact and unified reporting
- Best suited for SMEs and FDI companies with regular volumes
On-demand support
For ad-hoc or project-based needs in specific areas.
- Used for peaks in workload or special projects
- Can focus on one area (e.g. contract clean-up or digitisation)
- Transparent, activity-based quotation
How we work with your team
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Discovery & mapping
We map your current workflows, systems and governance requirements across admin, contracts, HR and finance.
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Service blueprint & proposal
We define which tasks move to Bizcom, which stay internal, and how information will flow.
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Onboarding & transition
We set up templates, folders, trackers and communication routines to stabilise operations.
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Steady-state execution
Bizcom delivers recurring tasks, while you receive clear status updates and exception alerts.
Why organisations choose Bizcom as their administrative partner
Single integrated team
One provider across four functions – fewer interfaces, clearer responsibility and better cross-functional coordination.
Compliance-aware execution
Supported by Expertis – Since 2003 legal, accounting and tax expertise, our work respects the compliance context you operate in.
Designed for SMEs & FDI
Built around the realities of fast-growing SMEs and foreign-invested companies operating in Vietnam.
Frequently Asked Questions
What exactly does “office administration” include?
Bizcom’s office service covers four interconnected functional areas:
Administration & records: Document filing, template-based correspondence, government submissions.
Contracts & billing: Template management, deadline tracking, reminders, issuance logs.
HR administration: Time attendance, leave tracking, probation and onboarding/offboarding files.
Finance support: Data input for e-invoices, online banking preparation, petty cash and advance logs.
Optional add-ons include document digitisation, translation, and data cleansing.
How is this different from hiring an internal administrative team?
With Bizcom, you gain a specialised back-office unit without increasing headcount.
We work through structured processes, digital tools, and compliance-ready templates developed for SMEs and FDI companies.
This ensures continuity, professional documentation, and cost efficiency even as your internal team changes or grows.
Can we customise which functions Bizcom handles?
Absolutely. Every engagement begins with a mapping session to define:
Which tasks remain internal vs. outsourced.
What systems and templates will be used.
How approval and reporting flows are managed.
Your scope may include only one area (e.g. HR administration) or the full back-office suite.
How does Bizcom ensure data confidentiality?
All Bizcom staff follow non-disclosure and data-handling protocols aligned with Vietnamese privacy regulations and international standards.
Documents and files are stored in secure, access-controlled environments, and all digital channels are restricted to authorised company representatives.
What is the typical engagement duration?
There are two modes:
Monthly package: Continuous support for recurring work.
On-demand: Short-term or project-based assignments.
Most clients start with a monthly scope (3-month minimum) to stabilise workflows and then scale or reduce as needed.
Can Bizcom integrate with our existing tools and systems?
Yes. We adapt to your environment — whether you use Excel trackers, HR platforms, or e-invoicing systems.
Our approach focuses on compatibility and standardisation, so you keep your existing software while gaining structured execution support.
Does Bizcom provide legal or accounting advice as part of this service?
No. Bizcom executes administrative and operational tasks only.
However, as part of the Expertis ecosystem, you can seamlessly connect to legal, accounting, payroll or tax advisors whenever strategic guidance is required.
How is pricing determined?
Pricing depends on:
Scope and number of functional areas (Admin, Contract, HR, Finance).
Frequency and document volume.
Add-on services (translation, digitisation, etc.).
All quotes are transparent and agreed upon before any execution begins.
Your Vietnam Business Companion
Starting a company in Vietnam should not be a struggle. With Bizcom, you gain a reliable partner who ensures your incorporation is handled accurately, transparently, and efficiently, so you can start running your business faster and smarter.